Is $895 per month a good investment for guaranteed* double-digit growth in your PT practice?
Answer: Yes, read on. No, Click away.
How We Help Physical Therapy Businesses Grow…
The PT Referral Machine (PTRM) is absolutely, the most complete and affordable marketing resource available for PT businesses, big and small. If you are good at what you do, PTRM sets you on a path for double-digit growth in as little as 60 days – guaranteed.*
You need effective marketing, plain and simple. What you don’t need is more “how to” advice from consultants who charge thousands for seminars, workshops, and other traditional agency services. Consultants and seminars can look appealing because you want to learn how to be a better marketer and try and handle the job yourself. But for most PT practices handling the marketing in-house is usually a really bad idea. It’s just too expensive to hire a trained marketing professional, and then they need to outsource most of what you need anyway. Is finding an Industry Solution a better idea? We think so…
So stop banging your head against the wall. There is no need to waste your time struggling with marketing anymore…
Get Your Complete Physical Therapy Marketing Department – A Senior Executive With Support Staff And A Proven Track Record For Results For As Little As $895 A Month.
Services Include: See all this and more on a 60 minute Strategy Session.
• Strategic Planning
• Custom Website
• Search Engine Optimization
• New Patient Email and appointment confirmations
• Blog
• Internet and social media
• Patient information materials
• Physician materials
• Event promotion and materials (seminars, workshops, in-services, open houses, grand openings)
• Receptionist training and scripting
• Direct mail programs
• Results tracking
• Agency services
- Graphic design
- Copy writing
- Media analysis, purchasing, and discounted printing services
*Before ordering your service, sales targets will be set. When we proceed with implementation and you do not meet the agreed sales projections, we will credit or refund 60 days of service.
What Is PT Referral Machine?
PT Referral Machine is a complete resource for planning and executing Fortune 500-Style health care marketing systems on a small business budget.
See our programs and pricing here.
Looking for a complete turnkey marketing solution for your website or other special ailment treatment program? Call David directly at 774-255-1125 to learn more and discuss your unique requirements.
Have general questions about our PT marketing industry solution?
Visit our FAQ page.
Sincerely,
Website strategy first – then design
Simple Principles Help Make Your Physical Therapy and Health Care Website The Hub Of A Patient-Generating Marketing System, Not Just An Online Business Card
Website and internet management decisions grow more and more important for physical therapy and health care practitioners every day. Gone are the days when a provider could get by with a cheap $39 a month website, a picture or two, contact information, and an About Us page. Instead, websites have become the hub for strategic “want or need to know” information about your marketplace that drives consumer choice and influences referral patterns.
Yet while the push to the internet accelerates, we still see large numbers of providers struggle, postpone, and bungle even the most basic website decisions. Why? Perhaps the simple answer is confusion over what to expect from the website and how to sort out all the choices. Once you know what to expect, you can place a value on the site based on the potential impact on your business. With a sense of value in mind the job of sorting out your options should be straightforward.
What To Expect From Your Website –
From The Marketplace To The Backend
In The Marketplace
Think of your website in the marketplace in two categories: Services and Referral Generation.
Services
Your website should provide services that improve the customer experience and ease of doing business. Don’t narrow your thinking about functionality to just “branding” or displaying basic service and contact information. Obviously, the low cost, high speed, large informational-transactional capacity, and extensive reach of the internet make it ideal for virtually all a practitioner’s business functions with the exception of delivering physical goods and services.
As the use of most computing and internet technologies continue to converge on mobile devices, the delivery of all “soft” products and services will converge as well. Patient intake forms, scheduling, appointment reminders, and online payments through mobile devices are all simple examples. Start with the simple basics like online appointment forms, and get your business services online now, don’t wait.
Referral Generation
Referral generation flows from great content. Great content is a traffic generator: Search engines are smart enough to find and rank it, and visitors are engaged enough to stick on your site rather than bounce around exploring other search results.
Great content facilitates the visitor’s decision making process by providing information about diagnosis and treatment options, and then helping them understand how to choose the best provider. Each visitor wants the best care available, not the second best, and usually has no idea how to find it or even what to ask. Good strategic content avoids self-serving platitudes like “most experience” and “caring about you.” Instead, it provides checklists, reports, and other offers for more information that educates the visitor to a point where they draw the conclusion you are the best choice. And, if they can “click here” to chat now, register for an event, refer a friend, request a complimentary consultation, or request an appointment – just the basics, but that’s a GOOD start for an engaging site.
The Back End
Planning & Design
Ninety-nine out of one-hundred people reading this article should not expect (or even attempt) to build, maintain, host, or manage their internet presence themselves. Despite the TV commercials promoting “click-click” and you are done, this is a really bad idea. Most likely, the site will not meet your needs, and you will pull your hair out trying to keep up with the call to maintain it, or worse yet, not be able to publish it without many important pages missing, “under construction,” or just looking awful. Yes, great website building tools exist, but you still need extensive training, expertise, and LOTS of time to work with them.
That being said, even though you shouldn’t be producing your site, you do need to understand enough about the platform choices so you know what to expect for support, development, and maintenance. Avoid proprietary technologies where the website can’t be purchased and moved should you need to do so. To protect your investment, choose a widely supported open source platform with a large community of independent developers who can step in at any time.
Strategic Content
Understand that there is a big difference between the website design and the CONTENT. The most common mistake you can make is to go for a website designer who also masquerades as a content provider. Anyone can post a welcome message, pictures, and other basic information, but the battle is won with good strategic content (yes, this is a competitive battle). A pretty design will not overcome the internet demand and the visitor’s appetite for relevant content.
Don’t be intimidated: Many small practice managers look at what their larger competitors are doing on the web and draw the conclusion they can’t afford to compete. If that’s you, here’s the good news – most of the online applications you will need are readily available and affordable. If you can’t afford or don’t want to lay out the cash to purchase a system, consider licensing with an option to buy. Make sure you partner with a strategic web content provider who not only has a track record for generating and qualifying patient leads in your field, but also integrates the concepts into your offline materials as well.
David and Trent can be reached through their website PTreferralMachine.com, on their blog PTRMblog.com, or at either of their offices in the US or Canada. US – 90 Altons Lane, East Falmouth, MA 02536, 774-255-1125. Canada – 26 Sienna Bay SW, Calgary, AB T3H 2C8, 403-510-7051. Email info@PTreferralMachine.com
It was sometime in 2004 when I met an entrepreneur/physical therapist named Jeff Hathaway in Liverpool, NY. Jeff was my first PT client, and he told me he wanted to market something called neuropathy care for a clinic in Cortland, NY, a town of about 20,000 people. I didn’t know what neuropathy was, so Jeff explained, and I immediately grew very skeptical.
No way will this work, I thought. Why? As a marketer, one of the first things I do is think about the potential audience size. So who in Cortland would care about diagnosis and treatment of neuropathy? We are talking about mostly seniors, with diabetes and neuropathy symptoms, (a slice-of-a-slice-of-a-slice target market). In a small town of 20,000 with 13% seniors 65 years or older, and 19% of those with diabetes, and maybe 25% of those symptomatic, we were talking about a potential audience of 125 people.
“Jeff, are you crazy?”
We didn’t have those numbers at the time, but we had a pretty good idea that the target audience was pretty small. We produced a radio ad and a basic 24 spot test schedule that cost $850, and to our surprise we had 11 people call.
Think about that.
If you are one of those PTs who say they don’t like neuropathy patients, so who cares, you miss the point entirely. The point is what we learned – 11 patient calls out of a total market potential of an estimated 125, from one burst of radio on a single station! Is that luck or real strategic marketing success?
Here’s the case for strategic success, not luck.
- People with neuropathy suffer greatly. They describe the symptoms as almost torturous. This creates a high level of motivation to chase down and learn more about any solution option presented.
- Treatment options are limited and physicians usually prescribe expensive drug therapy that isn’t effective and has negative side effects.
- No one is offering (marketing) a specific solution option for neuropathy care that uses a low risk offer for more educational information about treatment options for relieving the symptoms.
The underlined phrases in the points above are the essential ingredients for strategic marketing of any PT treatment program that can dominate. If you can identify similar opportunities and execute the marketing efficiently, you can literally dominate your competition and create a patient-generating machine. Some examples of “ailment” strategies include post-surgical rehab, sports injuries, balance and dizziness, fall risk assessment and prevention planning, chronic pain, back pain, and pretty much any ailment you can think of. You just need to understand how to create and execute the strategy.
Sign up for a free 60 minute PT Marketing Strategy Session.
If this is possible in such a small community like Cortland, imagine the potential in most markets. Any “ailment” or physical problem can be powerfully marketed with the right strategic system. It does require experience and expertise to pull this off on your own, and your chances for success will be greatly increased if you engage a marketing services provider who understands PT marketing and how to implement a complete strategic system, quickly and affordably.
Read the 3 Critical Requirements To Actually Execute Good Marketing
PT Referral Machine is a complete resource for planning and executing Fortune 500-Style marketing systems on a small business budget.
See our programs and pricing here.
Looking for a complete turnkey marketing solution for neuropathy care or other special ailment treatment program? Call David directly at 774-255-1125 to learn more about a special opportunity for an exclusive in your market.
Have general questions about our PT marketing industry solution?
Visit our FAQ page.
Executive Letters From Physical Therapists Now Reach More Physicians
Thanks to technology, snail mail provides a better opportunity to be noticed
What Physicians Will Read And What Gets Tossed
What Gets Tossed: Letters that appear to have no clinical relevance, bury key ideas in the text, or come across as a self-serving sales pitch.
What They Will Read: Problem solving information (about their problem, not yours) that is easy to scan, clinically relevant, and holds the promise of something helpful to them, not simply another plea for referrals.
Physicians are no different than any other business person. They are constantly scanning their environment for solutions to everyday problems. Their problems create opportunities for you to be heard if you have something important to say. If your letter does not immediately seem to help solve one of their problems, then it gets tossed. It’s that simple – no need to over-think it.
Is it really true that the letter should be limited to just a paragraph or two, and no longer than one page?
NO! Don’t worry about the length of the letter, worry about the formatting, flow, and the total Power Level of your message following the results formula you will learn below.
A COMMON MISCONCEPTION is that anything more than a few paragraphs or a single page will not get read. But think of it this way, when you receive valuable information about a solution option to a problem you’ve been experiencing, do you really judge it by its length? Have you ever received that kind of “I’ve been looking for this” information and said to yourself, “Boy, that’s really timely and helpful stuff, but it’s more than a page, so I’ll just toss it away and wait for another letter that keeps it to one page.” Of course not. That would make no sense. But the point is this: If your good ideas and concepts don’t easily shine through without making the reader labor, then the letter will likely get tossed.
Consultants that recommend the “keep it short or it won’t get read” philosophy are correct in one sense: When your information is not that compelling or valuable, the reader will only invest a moment in reading before giving up. This common “keep it short” principle should be restated as follows: Your reader will give you an instant to start building a compelling problem solving case, so make sure you use that moment well.
Finally! A Way To Know If Your Physician Letters Will Get Results Before You Even Put Them In The Mail
The Results Formula –
3 Elements For Your Letters and Other Strategic Communications:
Element 1: Interrupt & Engage. Use powerful headlines and sub headlines to expose the problem and give the promise of more educational problem solving information to come. The most effective headlines tap into the emotion of curiosity and self interest, that’s why focusing on problems in your headline or subject line is so compelling. Everyone is interested in solving their problems, and they are curious about any solution. Good headlines suck the reader in. If you have read to this point, chances are our “Why letters from PTs are now read by more physicians” headline poked your brain on a practical, problem-solving level. You then scanned for additional clarifying information, and quickly found it with simple formatting techniques like bold text, underlines, and indents. Spend as much time or more on creating your feature headline as you do writing the letter.
Element 2: Educate By Case Building. Body copy, text, and other “showables” build a logical case that helps the reader draw a conclusion about your solution option. Physicians and staff are judging you like a jury judges an attorney’s case. Does your letter demonstrate special expertise? How does your information compare to that provided by other “similar” solution providers? Your reader can only compare based on what you teach them in your communication. Building a strong case using charts, graphs, tables, and other compelling information positions you as the expert. Use headings and formatting that helps the reader get the logical flow by simply scanning.
Element 3: Offer and Call To Action. In addition to your invitation for qualified referrals, give your readers other ways to take next steps in learning more about your particular problem-solving process. Most executive letters end by simply saying, “Give us a call with any questions.” This kind of offer is self evident, and lacks the power to spur immediate action. Your offer should include more resources for learning about what you do and how you do it. Your offers need to build confidence in your expertise. Your offer should be formatted and set off from the body copy so it will be scanned even if the body copy is not read. The exception to this would be a “concealed offer” designed to appeal only to the most highly qualified, eager readers.
Red Sharpie Time: See How We Apply The Results Formula To 2 Of The Crummiest Letters We’ve Ever Seen, And Then Try It Yourself On 2 More.
See the 4 Crummiest Letters Now and How We Rip 2 Of Them Apart With The Results Formula And Score Their Power Level (You Can Rip Apart The Other 2).
Register for a 90 minute Writing Workshop, get expert advice, and see examples of KILLER letters that get results. Register here.
Tips For Getting Started Using The Results Formula On Your Own:
1) Pick an expertise to market where you excel. If you are good at what you do, and there is a market for your solution, running this formula gets outstanding, consistent results.
2) Create 50 headlines and sub-headlines that expose the problem and promise a solution from your reader’s perspective. You will need lots of headlines to form the basis of your strategic campaign.
3) Create several valuable “offers” for more ways to learn about the benefits of what you do. Make sure the offers have a memorable marketing “handle.”
4) Gather compelling evidence that can be used to build a case in your body copy.
5) Write the letter making sure to place and format each Element for optimum scanability and readability.
6) Test, Test, Test. Each element of the formula can be tested, but pay particular attention to the headlines and offers. Testing can be done effectively with little or no extra investment.
Finally! A Way To Know If Your Physician Letters Will Get Results Before You Even Put Them In The Mail
The Results Formula – 3 Elements For Your Letters and Other Strategic Communications:
Element 1: Interrupt & Engage. Use powerful headlines and sub headlines to expose the problem and give the promise of more educational problem solving information to come. The most effective headlines tap into the emotion of curiosity and self interest, that’s why focusing on problems in your headline or subject line is so compelling. Everyone is interested in solving their problems, and they are curious about any solution. Good headlines suck the reader in. If you have read to this point, chances are our “Why letters from PTs are now read by more physicians” headline poked your brain on a practical, problem-solving level. You then scanned for additional clarifying information, and quickly found it with simple formatting techniques like bold text, underlines, and indents. Spend as much time or more on creating your feature headline as you do writing the letter.
Element 2: Educate By Case Building. Body copy, text, and other “showables” build a logical case that helps the reader draw a conclusion about your solution option. Physicians and staff are judging you like a jury judges an attorney’s case. Does your letter demonstrate special expertise? How does your information compare to that provided by other “similar” solution providers? Your reader can only compare based on what you teach them in your communication. Building a strong case using charts, graphs, tables, and other compelling information positions you as the expert. Use headings and formatting that helps the reader get the logical flow by simply scanning.
Element 3: Offer and Call To Action. In addition to your invitation for qualified referrals, give your readers other ways to take next steps in learning more about your particular problem-solving process. Most executive letters end by simply saying, “Give us a call with any questions.” This kind of offer is self evident, and lacks the power to spur immediate action. Your offer should include more resources for learning about what you do and how you do it. Your offers need to build confidence in your expertise. Your offer should be formatted and set off from the body copy so it will be scanned even if the body copy is not read. The exception to this would be a “concealed offer” designed to appeal only to the most highly qualified, eager readers.
Red Sharpie Time: See How We Apply The Results Formula To 2 Of The Crummiest Letters We’ve Ever Seen, And Then Try It Yourself On 2 More.
See the 4 Crummiest Letters Now and How We Rip 2 Of Them Apart With The Results Formula And Score Their Power Level (You Can Rip Apart The Other 2).
Register for a 90 minute Writing Workshop, get expert advice, and see examples of KILLER letters that get results. Register here.
Tips For Getting Started Using The Results Formula On Your Own:
1) Pick an expertise to market where you excel. If you are good at what you do, and there is a market for your solution, running this formula gets outstanding, consistent results.
2) Create 50 headlines and sub-headlines that expose the problem and promise a solution from your reader’s perspective. You will need lots of headlines to form the basis of your strategic campaign.
3) Create several valuable “offers” for more ways to learn about the benefits of what you do. Make sure the offers have a memorable marketing “handle.”
4) Gather compelling evidence that can be used to build a case in your body copy.
5) Write the letter making sure to place and format each Element for optimum scanability and readability.
6) Test, Test, Test. Each element of the formula can be tested, but pay particular attention to the headlines and offers. Testing can be done effectively with little or no extra investment.
According to the Bureau of Labor Statistics, demand for physical therapy and rehabilitation services is growing annually at double-digit rates. While total employment for the 10-year period 2010-2020 is projected to grow at 14%, physical therapy jobs will grow at 39%.
Some providers are keeping pace with the growing demand while others are not. If your numbers are down, the good news is that this can probably be fixed; and if your numbers are trending up, the time is ripe for using strategic marketing strategies to fuel expansion.
Even if your concerned about the impact of uncertainty in the industry such as the impact of emerging Accountable Care Organizations, a competitive marketing strategy for today will position your business well for whatever the future may bring. Well-run marketing operations provide your company with the most efficient tool to systematically educate consumers and referral sources about your special expertise. That’s the thing about professionally managed marketing operations – since the purpose is to produce customers, the business value is fortified regardless of future trends.
8 Marketing Essentials For Physical Therapists
Today’s PT practice (or any healthcare provider) needs to consider 8 essentials to produce measurable ROI with their marketing budget:
- Competitive Intelligence
- Strategic and Tactical Marketing Plan
- Website with strategic content managed and optimized for local search
- Physican marketing materials
- Advertising Plan
- Graphic design and copywriting
- Referral Marketing System
- Professionally trained marketing support or staff
Most businesses use many different vendors for these services, and usually without a coordinated plan. In today’s world this old-school approach is way to expensive and too hard for most providers to manage. For a single location, using the old-school approach, just the marketing staff alone will be a budget-breaker. But what if you could get all 8 essentials for less than $1,000 a month, manage it in less than 2 hours a month, with a guaranteed ROI?
If that sounds impossible, schedule a live 60-minute webinar and see the strategies and systems that bring you Fortune 500-style marketing on a small business budget.
We say all the time that good healthcare marketing requires more educational content, and less of the brag-and-boast “we have great experience, get good results, and care about you” brand-building. Our subscribers seem to understand the difference, but understanding it and executing it as a marketing strategy are two entirely different things.
The big institutions and most marketing consultants have a tough time looking past their logo and cute tag line long enough to provide consumers with anything of substance, and it is the small independent practitioner who can take full advantage of this.
Today Dr. Yoav Suprun shares another strategic marketing success story from the trenches built from good educational content. We hope you enjoy it, and for more ideas you can use immediately to market your practice, we invite you to share 60 minutes with one of our senior consultants on a webinar where you will see live concepts and the results they have produced. See the webinar schedule here.
Thanks for reading, and thank you Dr Suprun.
David C Steinberg
The PT Referral Machine
Simple Strategy Helps Change Referral Patterns
By Dr. Yoav Suprun, DPT, Dip. MDT,CSCS
Tired of chasing doctors in your area for business? Four years ago, I decided something needed to change. Doctors must learn about MDT from their patients via word of mouth. Since opening my clinic in Miami Beach (www.sobespine.com), I chose to focus on marketing to patients and teach them about MDT. Can you do this without spending money? Sure you can!
How do you get your patients to tell their doctor “ I want to see that McKenzie practitioner because I think my problem is mechanical”, well, it starts with “Educational marketing”. Teach the possibilities of where aches and pains may come from and they will often want to know more. The language of MDT makes sense to people. They can relate to it because the majority of aches and pains have a mechanical component.
Coffee shops, a local gym, church sponsored events, farmers markets, bonus affairs for company employees are a great start. In my case, I chose a coffee shop 2 blocks from my office inside “Whole foods”. I posted a sign on their free corkboard titled: “The truth about lower back pain and Sciatica”. “You are invited to join a physical therapist for a free educational breakfast lecture. Learn about common causes and a method that teaches you SELF treatment for back pain and Sciatica”.
On a Friday morning, three people came to my first talk. We each had breakfast while sitting around my laptop. We were discussing mechanical LBP and sciatica. I had with me a PowerPoint presentation, 3 different spine models, a lumbar roll, Robin McKenzie’s “Treat your own back” book and Dr. Donelson’s book “Rapidly reversible lower back pain”.
The coffee shop is located just in front of the registers so people looked at us sitting around my laptop and 4 more joined the conversation. I handed my business cards to prospects and got office bookings and one home care. The following week I had 8 people waiting including the sister of a guy that came to my first talk. She came to see me for neck pain (“I have good and bad days. I saw a chiropractor which helped but it keeps coming back..”).
After resolving her problem in a couple of visits, she was so thankful that she called her physician who is also a friend as well as connected me to a local gym where she is a member. I treated her physician and as a result, I have now 2 doctors (his partner is on board as well) who refer to me although I never marketed directly to his office. Also, I gave a talk to the trainers who started referring clients to me and see me as the “go to” person. I became the Gym’s “mechanic” as I am helping the trainers keep their clients from taking time off due to injury. Exercise program that is built on Mechanically determined directional preference (MDDP) has been proven in the literature to be appropriate (Long et al “Spine” 2004 Dec 1;29(23):2593-602.)
The breakfast talks continue to generate business. Last month I gave a talk to a forum of business women at a local bank that also wanted to know more about the true causes and self treatment options for lower back pains. Other enticing titles are “Pain in the neck?”, “Is your workout making you worse?”, and “Tips and tricks for healthy living”. When the curiosity of the listeners turns on and they start asking questions pertaining to their own problem, I always say, “I owe you a good and solid evaluation which we can’t obviously do here…”
Word of mouth works BEST. However, you must do what is right by the patient and not sell them the old and tired story of “You need to see me 3x a week for 4-6 weeks”.
Important tip – even if one person shows up, you never know how that person can boost your business. Keep pursuing education of the public and they will come. Search in your area for a good opportunity to give even once a month free talk and see what will happen to your business. I am sure you will be surprised.
Dr. Yoav Suprun is the owner of “SoBe Spine, PA” in Miami Beach (www.sobespine.com), He is the producer of Robin McKenzie’s new DVD “Treat your own back © 2012” (www.optp.com), a probationary faculty with the McKenzie Institute International (US branch), a McKenzie physical therapist at Canyon Ranch Hotel and Spa in Miami Beach (www.canyonranch.com), and an adjunct faculty in Florida International University (FIU) DPT program.
Questions or comments on the article above? Post them on our blog here: PTRMblog.com “From The Trenches”. We’d love to hear from you directly- email us at info@ptreferralmachine.com or call 774-255-1125 in the US or 403-510-7051 in Canada.
Last month for the first time we included a guest feature with our monthly email marketing tips, and the feedback was really exciting. That’s why we are sharing another contributed by Jamey Schrier. Jamey’s physical therapy business was one of the PT Referral Machine “pioneer” clients, and his input has helped shape many of the programs and services we offer today. We hope you enjoy, and thanks for reading.
David C Steinberg
The PT Referral Machine
______________________________________________________________
Jamey Schrier, PT, DPT, OCS
Why Every Physical Therapy Clinic Manager Should Eat At McDonald’s (No, Not For The Food)…
By Jamey Schrier, PT, DPT, OCS
McDonald’s restaurants can teach us (practice owners) a lot about marketing. What McDonald’s does better than any other company in the world is systematize. Most of us can immediately see and appreciate the McDonald’s system for product delivery simply by walking up to the counter and placing an order. But did you ever think about their system for marketing? Could they possibly be so successful without systematizing both the food operations and the marketing operations?
The greatest food operations system in the world would go underutilized or fade away without the customers to feed it – that’s why the McDonald’s marketing system is such a critical part of the entire McDonald’s system.
And today marketing in today’s healthcare world is more important than ever. The competition is fierce. The hospital systems are becoming huge conglomerates and directing the patients to their own ancillary services (ie: physical therapy). Orthopedists are continually creating their own outpatient physical therapy clinics to offset their rising costs, and it seems every other profession is promoting that they do “PT”. It’s scary out there.
However, now is NOT the time to retract and hide. Quite the contrary, it’s time to promote and expand! It is more important than ever to promote and educate your target audience about you. The best money you can spend right now is that in which generates revenue (ie: new patients). Moreover, although the responsibility for marketing belongs with you the owner, your process should be a systematized business function that can run without you. But the challenge is that profit margins are slim, cash flow is tight, and most owners are too busy trying to treat patients AND manage the clinic. If this is the case, and it is for a lot of private practice owners, then the choices are simple:
- Continue to do what you’re doing and hope that the market will throw you enough crumbs to keep you busy enough to make a living.
- Hire someone to manage your marketing program – a pretty expensive option, especially if it takes you 6-12 months to find out if they can actually get results.
- Outsource – hire a company to manage your marketing program, or
- Do it all yourself.
All four options will work (except # 1) although option number two is significantly more expensive and option four is usually not the core competency of the owner. Option three makes sense if you have a small budget and the company you hire can get you a solid ROI while limiting your direct involvement in the day to day implementation of the marketing process.
Remember the example of McDoanld’s? The key to marketing is to systematize the process by either having an employee do it or an outside company. If you feel you’re able to market the company the best then by all means get out there and sell it, but you will still need help organizing and managing the plan. By systematizing the process, you’ll stop worrying every second (like I used to) about where new patients are coming from. The secret is to monitor the effectiveness of each campaign and make adjustments as necessary.
Most of the conversations I read and hear about in the physical therapy practice development world revolve around not having enough new patients, or the inconsistency of new patients. The answer is having a well thought out, cost conscientious, consistent marketing program. In 12 years as a business owner, I have never heard of a PT practice that did not generate a significant amount of new patients with this type of marketing system.
Decide on the right approach for you…Options 1, 2, 3, or 4. Regardless of the option you choose, make sure your marketing plan can be systematized. The more systematized the process, the less stressful it will be for the owner. Start simple, systematize, and…
Achieve your goals!
Jamey Schrier is a physical therapist, private practice owner and consultant. In 2001, he opened up Schrier Physical Therapy, and in 2007 expanded into a second location. In 2010, Jamey began shifting his focus on helping private practice owners with their business challenges. The following year, Jamey launched Elite Coaching, a consulting company designed to provide PT owners proven business solutions. Jamey has lectured to other PT’s on “Leadership and Entrepreneurism” and is currently a member on the PR and Marketing Committee of the Private Practice Section. During free days, Jamey enjoys spending time with his family – wife Colleen, son Jack and daughter Gracie, as well as playing basketball, golf, and tennis. He can be reached at jameys@schrierpt.com
Repost from archive.
I recently read an article written by the Senior Editor of Medical Economics, Gail Garfinkel Weiss, titled The New Doctor-Patient Paradigm (June 2008). The article describes how information technology and insurance has fundamentally changed the doctor-patient relationship. She begins,
“The Norman Rockwell image of the doctor-patient bond, typified by an all-knowing, paternalistic doctor focusing on an admiring patient, has evolved into something very different. Now it’s a relationship in which patients, empowered by Internet-acquired information and buffeted by frequent changes in insurance coverage, have few qualms about challenging medical advice or moving on to the next physician.”
Her article clearly describes a new frontier, a paradigm shift, to consumer-driven healthcare. The problem is that the consumer’s demand for the type of information she refers to is ahead of the industry’s ability to provide it. Hence, her article describes frustrated physicians dealing with information and mis-information brought into the exam room by information-starved patients trying to make good healthcare decisions.
So how will all practitioners and institutions, including physical therapy and rehab specialists, meet these new demands?
Enter Content Management – The New Frontier
Innovative content providers and practice managers are beginning to take more control of the content served up to prospective patients and other professionals. While the last generation has focused on transactional data-driven practice management, the next generation will be busy tackling the demand for information about diagnosis, treatment options, and provider selection. For example, as a physical therapist with a special approach to lower back pain, having and delivering educational materials to consumers requesting information through search engines or their family doctor will become a required business function. Launching a website and handing out a brochure with your hours of operation and a menu board of services, CVs, and bold claims about exceptional care just will not cut it. Hanging on to those old brochures and letters is like coming to work with spurs on your boots – they are a relic. Instead, your content (electronic, paper, digital, audio), needs to be specific enough to answer 80% of the typical questions about your type of care from a problem-solution market oriented perspective. The content needs to facilitate collaborative care and indications for referral.
I know this all may sound obvious, but take a look at your content and ask yourself how it educates on consumer problems and solution options. Is it good enough to light up a search engine filter? Is it good enough for a referring physician to actually want to share your content with a patient because it facilitates a conversation about diagnosis and treatment options?
Answers to these questions are what will separate emerging providers of choice from the rest. Answers to these questions will be provided by content management – The New Frontier Of Practice Management.
Learn More About Joining The New Frontier In Practice Management Now.
Physical Therapists: Why Whining About Not Having Direct Access Is A Waste Of Time –
Innovation Strategies Overcome Restrictive Barriers
According to the APTA, 29 states in the US have restrictions on direct access, and the organization is determined to facilitate unrestricted access in all states by 2020. This is an important objective, especially for those practitioners who point to restrictions as an excuse for lack of control over the growth of their practice. We can all agree that direct access makes sense, but, are the restrictions really an obstacle to growth?
We don’t think so. In fact, the restrictions may be a powerful catalyst for practice innovation. We see it every day; faced with the frustration of being subject to referral patterns controlled by physicians, the entrepreneurial PT finds ways to innovate and set themselves apart from their competition.
Most successful innovations build on existing programs, products, and services incrementally. It may help to think of innovations in categories. You can use a simple tool like our Innovation Table to identify some possible categories for innovation. As a professional health care services provider, those categories could include:
1. Specialized Programs and Facilities
2. Quantifying Expected Results
3. Alliances and Joint Ventures
4. Value Added Services
5. Variety of Services
6. Patient Experience
7. Convenience
8. Price
The experienced practice innovator also knows that a valuable innovation has little impact if no one outside the practice knows about or understands it. As you can see from the case study below, it is important to communicate your innovations to BOTH referral sources and consumers. Today’s consumer is now having more and more influence on physicians and how they refer, regardless of the direct access status of your state.
If you provide a superior experience, and you continually look for ways to innovate your practice to stay ahead of your competition, and you can find ways to market and advertise that experience so the differences become instantly evident, then you will dominate your market – direct access or not.
Case Study – Actual Results – Innovation In The Trenches
Situation: An independently owned physical therapy practice needed more patient traffic to meet fixed overhead (This is an example of a simple innovation. Our next e Tip will explore a more complex one).
Innovation Strategy: Create a Back Pain Survival program including free educational materials and assessments. Setup an alliance with an experienced licensed massage therapist who provides free 30 minute massages in exchange for promoting the massage business.
Execution: Promote the Back Pain Survival program with targeted direct mail to consumers. Results tracked with unique URL, website analytics, and tracking phone number.
Results: An immediate 1233% increase in web traffic. 37 phone inquiries, 8 patient bookings*, and one documented new physician referral source**.
Thank you for reading,
David C. Steinberg
The PT Referral Machine
Questions or comments on the article above? Post them on our blog here: PTRMblog.com “From The Trenches”. We’d love to hear from you directly- email us at info@ptreferralmachine.com or call 508-444-0056 in the US or 403-510-7051 in Canada.
Notes:
*This case was in the state of NY, with provisionally restricted access. In restricted states, this type of Innovation Strategy requires a physician alliance.
**A consumer brought the direct mailer to a physician, and the physician’s office called to establish a referral relationship.